HubStor Inc.

How To Capture Files From Specific Folders Within A Folder Structure


This article will walk through the process on how to configure a Files connector to capture data that resides within specific folders.  

Before getting started, review the following article which is the recommended method to accomplish this: Using Folder Filters Within a Connector


Consider the following scenario:
  1. The connector Root Path is:  E:\Projects
  2. There is a 'Home' folder under 'Projects' and the following folders exist within the 'Home' folder:
    1.       FolderA
    2.       FolderB
    3.       FolderC
    4.       FolderD
  3. We only want to capture files from folders FolderA, FolderB, FolderC in the 'Home' folder:

Configuring the Write Policy

Open the Connector properties 



Select the 'Write Policy' tab
Click the 'Add Grouping' button



Click the 'Add Clause' button
Enter a name for the Grouping such as 'Home Folders'
In the 'Metadata clause type' drop-down, choose 'MetadataSpecificValue' and click OK



In the 'Metadata Field' drop-down, choose 'ConnectorRelativeFolderPath'
Click 'Add Value'
Enter the first folder name path which is:  home\foldera
      Note: this will only capture data within 'foldera'.  To capture all sub-folders, the path will need to be:   home\foldera\*
Repeat this two more times to add the other two folders (or however many there are). The result will look like the screenshot below. 
Once all folders have been added, click OK. 



The settings should now look as shown below:



Click OK to save the changes, then OK once more to save the connector settings.  
The connector is now ready to crawl the data.  

It is important to note the following.  Even though FolderD should not be captured, the crawler will still scan the folder and contents, and it will appear in HubStor when viewing the Content app in the Admin portal.  However, the folder(s) will be empty.  This is the expected behavior.  If this behavior is not desired, folder exclusions can also be added.  This option is shown below.  When used, these folders will be skipped from the crawl.  





 



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